Commercial Maintenance

Carpet Maintenance Contract

Maintenance Program

Indoor air quality and a proper maintenance program are very important for long-term performance of carpet. Utilizing the proper cleaning techniques and tools such as approved vacuums, cleaning chemicals, and cleaning methods will greatly improve the indoor air quality. Recent test results display that clean carpet also aids in reducing the amount of containments in the breathing zone. A schedule for vacuuming and maintenance should be prompted by identifying areas of low, medium, or high volume traffic (see table 1). To remove dust and dirt particles that may cause permanent damage to the fibers of the carpet, carpet should be vacuumed regularly. Soil prevention, vacuuming, and spot removal should all be incorporated in the maintenance plan.

Preventative Maintenance

Effective preventative maintenance commences outside the structure. Areas surrounding entrances must be kept clean and free of any contaminants that may be transferred into the facility. The most effective way to prevent or decrease carpet and rug soiling is to not allow soil to enter the facility. Most soil found inside a building develops from the outside. Using outside mats with a coarse texture will brush the soil from the shoes. Soiled mats should be removed or replaced to eliminate unwanted tracking of soil onto the carpet.

Interim Cleaning

The frequency of interim cleaning is based upon the amount of traffic, carpet location, use and exposure to soiling. Provided interim cleaning is exploited, this process improves the appearance of the carpet using low moisture and a quick drying time. This method involves dispersing an absorbent material onto the pile surface and agitating it into the pile by using the force of a rotating brush.

Hard Surface Transitions

Carpeted areas adjacent to a hard surface are susceptible to abuse from the harsh cleaning agents typically used to clean the hard surface. Hard surface cleaners and cleaning equipment must be permitted from coming into contact with the carpet as the pads or brushes will damage the pile. Janitorial equipment used for basic maintenance of the hard floors should not be set on the carpet as residues may cause soiling or staining.

Cleaning Frequency


The following guidelines have been established by the Institute of Inspection, Cleaning, and Restoration Certification (IICRC). They are to act as guidelines on recommended cleaning frequencies for carpet from a public health perspective in addition to appearance preservation. Users who follow these perceived guidelines should be aware that the condition of every building differs in traffic, soiling rates, and usage. Each facility should be individually assessed based on use, climate, and desired appearance level using common sense, good judgment, and experience to help dictate the best carpet maintenance program.

 

 

 

Amount of Foot Traffic Per Day

Food Service Industry

Office

Retail

Hotel

Moderate

(Less than 500)

 

 

 

 

Vacuum

3-5 Days

5-7 Days

2-3 Days

1-2 Days

Spot Removal

Immediately

Immediately

Immediately

Immediately

Interim Cleaning

3-6 Months

3-6 Months

3-6 Months

3-4 Months

Restorative Cleaning

8-12 Months

8-12 Months

8-12 Months

8-12 Months

Heavy

(500-1000)

 

 

 

 

Vacuum

2-3 Days

3-5 Days

1-2 Days

Daily

Spot Removal

Immediately

Immediately

Immediately

Immediately

Interim Cleaning

2-4 Months

2-4 Months

2-4 Months

2-4 Months

Restorative Cleaning

4-6 Months

4-6 Months

4-6 Months

6-8 Months

Extra Heavy

(1000 or more)

 

 

 

 

Vacuum

1-2 Days

1-2 Days

Daily

Daily

Spot Removal

Immediately

Immediately

Immediately

Immediately

Interim Cleaning

1-2 Months

1-2 Months

21-28 Days

1-2 Months

Restorative Cleaning

2-3 Months

2-3 Months

1-2 Months

4-6 Months

Walk-off Mats

 

 

 

 

Vacuum

Daily

Daily

Daily

Daily

Spot Removal

Immediately

Immediately

Immediately

Immediately

Launder

7 Days

7 Days

7 Days

7 Days